Customs file management software, upstream and downstream of your customs clearance software. Your emails become files, your files become declarations ready for your customs software, and the invoice builds up as the file moves forward.
Freight forwarders, customs brokers, registered customs representatives (RDE in France: the company registered with customs to declare on behalf of its clients), declarants and in-house customs departments. Three ways to read this page, depending on your role.
Receipt : The client sends documents to your drop-off address (the name of your choice followed by [email protected]). Keeping your usual address? Set up an automatic forward to the drop-off address, or forward the email as is. Better still: create an address dedicated to customs files on your own domain (for example [email protected], not your main mailbox), which Prêt-à-déclarer reads directly, every two minutes, read-only, with no forwarding address, free of charge, in Réglages › Adresse de dépôt (drop-off address settings). Microsoft 365: on request. Invoice, packing list, transport document: everything lands in the Prêt-à-déclarer inbox. Sorting suggested : The tool suggests a file for each email, based on the sender and the file reference quoted in the email. You do the sorting, in one click. The only exceptions, which you choose: a subject starting with “nouveau-” opens a file, a subject starting with the file reference followed by a hyphen (“DOS-2609-014-”) attaches the email to it, and automatic opening of a file for a recognised client, if you tick it. Analysis : The automatic analysis of the documents is done by DeltaAgent, the Customs Toolbox tool that automates data entry. It reads your invoices, packing lists and transport documents, suggests the CN codes and fills in the declaration fields: invoice lines carried over, weights and packages split item by item. It is paid per use, once per file, on top of the subscription. Nothing is lodged with customs from Prêt-à-déclarer. In short: DeltaAgent prepares the declaration, Prêt-à-déclarer handles the rest of the file, from the client's email to the invoice and the archive. Checking : The file tells you what to check: discrepancies between invoice, packing list and transport document, uncertain fields, codes to confirm. You correct in the analysis tool, you validate. You keep the final validation. Import file for your customs software : A file ready to import into your customs clearance software: XML for AKANEA and ASYCUDA, CSV for CONEX, a file for Okiduty (enabled on request). For France, it carries the entry table built by the analysis, ready for DELTA I/E (the French customs declaration system). Every account also has the standard format (XML or JSON), for another software or for manual entry in DELTA, and a table of the items to open in Excel (CSV). You lodge the declaration where you always have. Finalised declaration and invoice : You add to the file the declaration validated in your customs software, with its MRN (the number customs assigns to the declaration): it goes to the client right away, after a confirmation that shows the recipient and the file. The invoice follows, compliant: number assigned when it is issued, VAT treatment based on the client (French VAT, reverse charge for an EU client, out of scope outside the EU), disbursements outside VAT, legal notices printed, and a credit note to correct an issued invoice. It goes as a PDF by email, as XML for any approved e-invoicing platform (the intermediary through which electronic invoices travel between companies), or in one click to Pennylane or Qonto with “Envoyer chez Pennylane” or “Envoyer chez Qonto”.
Prêt-à-déclarer replaces nothing you already have. You keep AKANEA, CONEX, Okiduty or ASYCUDA. That is where the declaration is lodged, and you are the one who lodges it. No tracking of trucks, containers or drivers. The customs file, only. Invoices go to your accounting tool or your approved e-invoicing platform. The books stay with you and your accountant.
One simple price, three users included. One subscription for the whole company. The first month is free: you work on your real files, and the regular price only starts in the second month. From 1 to 3 users, same price : 79 € excl. VAT per month. Additional user : €19 excl. VAT per month. Your customers' emails turned into files, at the drop-off address of your choice. Documents, deadlines, tasks, reminders and points to check, with "what I have to do today". Costs and disbursements, quotes and electronic invoicing (Factur-X, UBL), sent to Pennylane or Qonto. Tracking link for your customers and the finalised declaration sent back to the customer. RDE compliance: representation mandates, customs guarantees and deadlines, AEO status, ICS2. Ready-to-import file for AKANEA, CONEX, Okiduty and ASYCUDA, or a standard format. Document archiving and a short onboarding training. DeltaAgent: declaration data entry done by AI. DeltaAgent reads invoices, packing lists and transport documents, proposes the codes, allocates weights and packages, and prepares the declaration. It arrives ready to check, then to send to your customs software, and you keep the validation. It is optional: you can manage your files in Prêt-à-déclarer without ever using it.
It reads the file's invoices, packing lists and transport documents, groups the items by tariff heading, proposes the customs codes with the reason, allocates weights and packages, checks consistency and builds the entry table ready for DELTA I/E. The declarant keeps the final validation. The analysis is paid per use, once per file, on top of the subscription. With the automatic analysis, at companies that already use it: a file that took 15 minutes of data entry is ready in 4 minutes, a 30-minute file in under 10 minutes, and up to 2 hours of data entry are saved on large files.
Nothing. Prêt-à-déclarer prepares the file; lodging happens in your customs clearance software, by you. The customs status (lodged, inspection notice, release) is recorded in the file from what you see in that software.
The ready-to-import file is produced for AKANEA, CONEX, Okiduty (enabled on request) and ASYCUDA. Every account also has the standard format (XML or JSON), for another software or for manual entry in DELTA, and a table of the items to open in Excel (CSV). If you use another software, write to us with its name.
In France, every company must be able to receive electronic invoices from September 2026; the obligation to issue them applies to large companies and intermediate-sized companies (ETIs) from September 2026, then to SMEs and micro-enterprises in September 2027. Prêt-à-déclarer produces the invoice in the XML format expected by any approved platform; if you invoice through Pennylane or Qonto, it goes there in one click with “Envoyer chez Pennylane” or “Envoyer chez Qonto” in the invoice menu.
Your documents belong to your company's workspace and are visible only to the people in your team. Amounts (costs, margin, issued invoices) are reserved for supervisors; declarants handle files without seeing them, while supplier invoices remain visible as documents of the file. The tracking link your client receives is protected by a random token, shows no internal amount or internal note, and only accepts files of controlled formats and sizes. Every document and every closed file is copied automatically: a copy on another server. The application, its database, the documents and their copies, as well as the daily database backups (kept for 30 days), are hosted in France, by Scaleway, in Paris. The analysis of the documents relies on artificial intelligence services; the list of our subprocessors is set out in the data processing agreement (Article 28 GDPR), provided on request before signature. The database is backed up every day. A closed file is kept for six years by default, or ten years if you choose, until the end of the calendar year, and a file that has been declared or closed, or that carries an issued invoice, cannot be deleted, even if it is reopened.
Yes. Several people from the same company work in a single workspace, each with their own login: same files, same clients, same inbox. Supervisors see amounts, invoicing, costs and settings; declarants handle files, documents, analyses, declarations, clients and messages without seeing amounts. Each file shows who is in charge of it, “Mes dossiers” (my files) brings up your own, and the log records who did what. Team access is activated on request by Customs Toolbox.
A subject starting with the file reference followed by a hyphen (for example “DOS-2609-014-”) attaches the email to that file on receipt; a subject starting with “nouveau-” opens a file. Handy when you forward an email yourself, or if your client uses them. Without a code, the tool suggests the file and you do the sorting.
Access is opened company by company, with one Customs Toolbox account per person. Write to [email protected] with your company name, the name of your customs software and the addresses of the people in your team: we open your workspace and guide you through the first file.
Yes. Your client records import from your previous tool or your spreadsheet, and your open files are created with their documents. Closed files stay where they are: you do not have to migrate everything to start.